The Fair operations digital folder guide
Your Shared Drive Is a Crime Scene. Let's Fix It in 20 Minutes.
A step-by-step Google Drive setup for agricultural societies — built by someone who has actually opened the folder called "Fair Stuff 2" and lived to tell about it.
“I built this because I have watched too many societies lose a decade of knowledge the day someone steps down.
Not because anyone did anything wrong. Because the system was a personal drive and a memory, and personal drives leave when people do.
This guide is the fix. It is not fancy. It is not theoretical. It is what works.”
WHo's this for?
The new board member Who has been told "it's in the shared drive somewhere" so many times she's stopped asking.
The Fair Manager inheriting a mess Who opened the drive on day one and immediately wanted to lie down.
The board that has lost institutional knowledge before And does not want to do that again.
What's inside?
The 4-step setup. Twenty minutes. Coffee optional but recommended.
Seven folder sections that actually match how a fair runs. Gate Operations. Volunteers. Board & Governance. Fair Week Run Sheet. Emergency Response. Sponsorship. Post-Fair & Planning.
A file naming convention that works. YEAR_CATEGORY_DocumentName. No more Final_FINAL_v3. You will retire that file name forever.
The handoff rules. So when your Fair Manager retires, gets fed up, or moves to Saskatchewan, the next person can find the budget without phoning her at home.
The honest closing section. Why most shared drives fail and what to do about it. No sugar coating.